School Forms

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Please submit all forms to the SCI Records Office (via online form submission or

Undergraduate Student Forms

SCI undergraduate students are responsible for submitting the following forms:

  • Best Fit Form: used to redirect a course from one requirement to another if the course is on the “approved course list” for two different academic buckets.
  • Transfer Credit Request Form: If interested in transferring in credits from another University, submit this form. Forms are accepted on an ongoing basis.
  • Undergraduate Minor Declaration/Change Form: for students currently enrolled in any school at the University who would like to add or remove an SCI minor to/from their academic record. Forms are accepted on an ongoing basis.
  • Secondary Field of Study Declaration Form: for SCI students who need to correct the status of their Secondary Field of Study requirement in the Academic Advisement (degree progress) Report (AAR). Students should speak to their advisor if they have questions about this degree requirement and form. Forms are accepted on an ongoing basis.
  • Undergraduate Academic Plan Change (Major Declaration) Form: Intended for SCI students who would like to switch, add, or remove majors within SCI. This form is not the application for admission into SCI. Please contact your home school for more information on how to apply for admission to SCI. This form is processed each term ten business days prior to the start of add/drop. It closes at the end of the term's add/drop period. Forms submitted after the term's deadline will be held for processing until the next term; there will be no exceptions made. Please do not submit multiple requests; duplicate forms will not speed up processing and may even delay it.
    • Summer (12-Week Session) 2022: May 2 - May 23, 2022
    • Fall 2022: August 15 - September 9, 2022
    • Spring 2023: December 15, 2022 - January 20, 2023
    • Summer (12 Week Session) 2023: May 1 - May 22, 2023
  • Academic Program Change (Transfer Out/Double Degree) Form: If transferring to another School within the University or adding a second degree, submit this form. This is not the form to apply for admission into SCI; if you are not currently in SCI, please contact your home school for assistance in applying. Forms will be processed as they are received; however, each School may have their own deadline to apply each term. It is your responsibility to know any applicable deadlines; contact the school to which you are applying for more information. 

SCI Advisors are responsible for submitting the following forms. To initiate any of the following waiver requests, students should schedule an appointment with their advisor through the Navigate app.

  • SCI Policy and Requirements Change Form
  • SCI Policy Waiver for Undergraduates Form, which includes:
    • Full-time credit overload
    • Course repeat policy
    • Course time conflicts
    • SCI residency requirement
  • General Education Requirement (GER) Exemption

Undergraduate Degree Progress Forms

  • All undergraduate students should refer to the academic advisement report (degree progress report) to track their path to degree completion. Students should review the Academic Advising Report tutorials on the Registrar’s website.

Graduate Student Forms

SCI graduate students are responsible for submitting the following forms:

  • Leave of Absence Form
  • Transfer Credit Request Form
  • Graduate Academic Plan (Degree/Specialization) Change Form: Graduate students must use this form to request a change to their student record. This form is not a substition for a graduate program application where a student is applying for a different degree and will need to undergo a full admissions review. Specifically, this form should be submitted by:
    • DINS students declaring a specialization
    • Doctoral students adding their department's master's degree to their current course of study
    • Doctoral or master's students requesting to opt-out of their current degree to complete a degree with lesser requirements (master's or graduate certificate)
    • CS master's students selecting or changing between the Project or Thesis Options
    • Intelligent Systems students selecting or changing between the general or medical informatics tracks
    • MLIS students requesting to change their online or on-campus enrollment status
    • any SCI graduate student who wishes to permanently discontinue their studies.

The form is reviewed by the student's department and can be approved or denied. Program discontinuations will automatically be approved. 

  • Change of Graduate Advisor Form
  • SCI Policy Waiver Request for Graduate Students: Graduate students must use this form to request a waiver for a School-level policy requiring Dean’s Office approval. In order to submit the form, additional materials may be required. All petitions require a written explanation of the circumstances leading to the request. Additionally, prepare the following items prior to filling out the form.
    • Full-time Credit Load: prepare an enrollment worksheet
    • Course Repeat Policy: review the course offering information (Subject, Catalog Number, and Class Number) through Class Search
    • Class Time Conflict: prepare an enrollment worksheet, written approval from instructors of overlapping classes

PhD Student Forms

  • Committee Approval Form*: This must be completed prior to scheduling the proposal.
    • Prepared by the student or department/program support staff, the committee approval form must be signed by the Department Chair and the Associate Dean for Academic Programs.
    • If an active researcher with an appointment outside of the University is recommended as a member of the committee, the researcher’s CV must be attached to the Committee Approval form.
    • Any changes in the membership or roles of the committee must be submitted through this same process and form.
  • Defense Announcement Form: This must be completed at least four weeks prior to the scheduled defense.
    • Student must prepare the Proposal/Dissertation Abstract Template prior to submitting the defense scheduling form. The proposal/dissertation abstract is a required attachment for the defense scheduling & announcements form.
    • Student, Chair, or department/program support staff submits the defense announcements form. Submission of the online form triggers a notification to the department/program support staff, the Dean’s Office, and SCI staff responsible for publishing announcements related to doctoral defenses.
    • Changes to the defense schedule must be submitted through this same process and form.
  • Application for Admission to Candidacy*: This must be completed no later than the last day of the term in which the dissertation overview occurs.
    • Students must complete Part I of the application for admission to candidacy form and submits it to their department/program support staff. Approvals from the committee, Chair, and Dean’s Office will be gathered and copies of the final signed form distributed to the appropriate offices.
  • Report on Examinations for Doctoral or Master’s Degree*: This must be completed by the end of term in which a student milestone has been achieved.
    • The department/program support staff submits a completed and signed Report on Examinations form (“milestone card”) to SCI Records via the Director of Academic Records.
    • SCI Records will post milestone to students’ academic records at the close of each term.
  • PhD Graduation Checklist: The PhD graduation checklist is found on the Graduation Procedures webpage. Items listed in the checklist are required of all doctoral students by the ETD deadline. Items may be submitted earlier but not later than the ETD deadline.
    • The student submits all items to the Director of Academic Records (and/or via D-Scholarship).
    • The ETD formatting is reviewed by staff after the ETD deadline and corrections are reported back to the student with expected turnaround dates.
    • ETD approval and publication in D-Scholarship is communicated to the student and committee by the Director of Academic Records.

*Forms requiring signatures: We suggest using DocuSign to gather multiple signatures on any form that exists in PDF or Word doc format. Through DocuSign, you can upload a form, add text, and send it to various offices for signatures. Pitt staff have access to DocuSign, please reach out to your department admin or the SCI Records team for assistance.

Experiential Learning Forms

For policies and guidelines related to Experiential Learning, visit this page.

Registration Forms

For a listing of policies and procedures related to registration, visit this page.

Other Forms