School Forms

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Please submit all forms to the SCI Records Office (via online form submission or

Undergraduate Student Forms

SCI undergraduate students are responsible for submitting the following forms:

  • Best Fit Form: used to redirect a course from one requirement to another if the course is on the “approved course list” for two different academic buckets.
  • Transfer Credit Request Form: If interested in transferring in credits from another University, submit this form. Forms are accepted on an ongoing basis.
  • Undergraduate Minor Declaration/Change Form: for students currently enrolled in any school at the University who would like to add or remove an SCI minor to/from their academic record. Forms are accepted on an ongoing basis.
  • Secondary Field of Study (SFoS) Declaration - Related Area: The Academic Advising/Degree Progress Report (AAR) automatically updates the Secondary Field of Study (SFoS) requirement for students who are completing a major jointly offered by SCI and another Pitt school, a minor, a second major, or a certificate program.

    If the student is completing the SFoS requirement by curating a collection of thematic study with the assistance of their advisor, they MUST declare their related area. To complete the form, students should know the subject code and 4-digit Catalog number for each course they will complete (ex. MATH 0230). Transfer credits and test credits (AP or IB credits) may be used to fulfill this requirement.

    This form is processed on a rolling basis with an expected turnaround time of 10-15 business days.

  • Undergraduate Academic Plan Change (Major Declaration) Form: Intended for SCI students who would like to switch, add, or remove majors within SCI. This form is not the application for admission into SCI. Please contact your home school for more information on how to apply for admission to SCI. This form is processed each term ten business days prior to the start of add/drop. It closes at the end of the term's add/drop period. Forms submitted after the term's deadline will be held for processing until the next term; there will be no exceptions made. Please do not submit multiple requests; duplicate forms will not speed up processing and may even delay it.
    • Spring 2023: December 15, 2022 - January 20, 2023
    • Summer (12 Week Session) 2023: May 1 - May 22, 2023
    • Fall 2023: August 14 - September 8, 2023
  • Academic Program Change (Transfer Out/Double Degree) Form: If transferring to another School within the University or adding a second degree, submit this form. This is not the form to apply for admission into SCI; if you are not currently in SCI, please contact your home school for assistance in applying. Forms will be processed as they are received; however, each School may have their own deadline to apply each term. It is your responsibility to know any applicable deadlines; contact the school to which you are applying for more information. 

SCI Advisors are responsible for submitting the following forms. To initiate any of the following waiver requests, students should schedule an appointment with their advisor through the Navigate app.

  • SCI Policy and Requirements Change Form
  • SCI Policy Waiver for Undergraduates Form, which includes:
    • Full-time credit overload
    • Course repeat policy
    • Course time conflicts
    • SCI residency requirement
  • General Education Requirement (GER) Exemption

Graduate Student Forms

SCI graduate students are responsible for submitting the following forms:

  • Leave of Absence Form
  • Transfer Credit Request Form
  • Graduate Academic Plan (Degree/Specialization) Change Form: Graduate students must use this form to request a change to their student record. This form is not a substition for a graduate program application where a student is applying for a different degree and will need to undergo a full admissions review. Specifically, this form should be submitted by:
    • DINS students declaring a specialization
    • Doctoral students adding their department's master's degree to their current course of study
    • Doctoral or master's students requesting to opt-out of their current degree to complete a degree with lesser requirements (master's or graduate certificate)
    • CS master's students selecting or changing between the Project or Thesis Options
    • Intelligent Systems students selecting or changing between the general or medical informatics tracks
    • MLIS students requesting to change their online or on-campus enrollment status
    • any SCI graduate student who wishes to permanently discontinue their studies.

The form is reviewed by the student's department and can be approved or denied. Program discontinuations will automatically be approved. 

  • Change of Graduate Advisor Form
  • SCI Policy Waiver Request for Graduate Students: Graduate students must use this form to request a waiver for a School-level policy requiring Dean’s Office approval. In order to submit the form, additional materials may be required. All petitions require a written explanation of the circumstances leading to the request. Additionally, prepare the following items prior to filling out the form.
    • Full-time Credit Load: prepare an enrollment worksheet
    • Course Repeat Policy: review the course offering information (Subject, Catalog Number, and Class Number) through Class Search
    • Class Time Conflict: prepare an enrollment worksheet, written approval from instructors of overlapping classes

PhD Student Forms

  • Committee Approval Form*: This must be completed prior to scheduling the proposal.
    • Prepared by the student or department/program support staff, the committee approval form must be signed by the Department Chair and the Associate Dean for Academic Programs.
    • If an active researcher with an appointment outside of the University is recommended as a member of the committee, the researcher’s CV must be attached to the Committee Approval form.
    • Any changes in the membership or roles of the committee must be submitted through this same process and form.
  • Defense Announcement Form: This must be completed at least four weeks prior to the scheduled defense.
    • Student must prepare the Proposal/Dissertation Abstract Template prior to submitting the defense scheduling form. The proposal/dissertation abstract is a required attachment for the defense scheduling & announcements form.
    • Student, Chair, or department/program support staff submits the defense announcements form. Submission of the online form triggers a notification to the department/program support staff, the Dean’s Office, and SCI staff responsible for publishing announcements related to doctoral defenses.
    • Changes to the defense schedule must be submitted through this same process and form.
  • Application for Admission to Candidacy: This must be completed no later than the last day of the term in which the dissertation overview occurs.
    • Students must complete Part I of the application for admission to candidacy form and submits it to their department/program support staff. Approvals from the committee, Chair, and Dean’s Office will be gathered and copies of the final signed form distributed to the appropriate offices.
  • Report on Examinations for Doctoral or Master’s Degree*: The department is required to report outcomes of the following examinations by the close of the term in which the exam was completed. Department/Program representatives will launch this form on behalf of the student after receiving confirmation that an exam was held. The following examination results are reported through this form:
    • Preliminary Exam
    • Comprehensive Exam
    • Final Oral Exam (dissertation defense) & Dissertation Approval
  • Electronic Thesis & Dissertation (ETD) and paperwork related to graduation

Experiential Learning Forms

For policies and guidelines related to Experiential Learning, visit this page.

Registration Forms

For a listing of policies and procedures related to registration, visit this page.

Other Forms