Practicum Policies and Procedures

Graduate students are eligible to participate in practicum if they: 

• Are in the Department of Informatics and Networked Systems (DINS)
• Are in good academic standing (GPA 2.0 or above)
• Have successfully completed at least 18 credits prior to working
• Have not already worked for the employer for co-op credit (positions cannot be converted) and are not able to use the experience as part of the co-op program
• Have not already taken practicum twice (maximum 6 credits per degree) or have already taken two additional approved electives, which includes the practicum option (maximum 6 credits per degree)
• Receive initial approval from their department by contacting the graduate program administrator requesting a review of their eligibility to enroll in practicum with an attached practicum consideration schedule form
• Students on an academic appointment need the approval of their Department Chair and the Dean’s office to participate
• Have submitted a practicum for credit application via Handshake prior to working
• Have an application approved and be enrolled in the practicum course before add/drop ends 

Any questions regarding eligibility should be directed to a student’s academic advisor.

Students are expected to: 

• Acknowledge they represent the university when they are off-campus and must act in a professional and ethical manner
• Request work authorization if they are on an F-1 visa
• Alert the Manager of Experiential Learning if their duties have drastically changed
• Complete a midpoint and final evaluation (along with related reports) during the semester working 

Practicum employers are expected to: 

• Provide a relevant work experience with practical skills and training
• Provide a safe, inclusive work environment
• Complete a final evaluation regarding the student’s performance at the end of the experience 

Learning agreements for each practicum course (INFSCI 2980, TELCOM 2940) can be found on the Experiential Learning Courses page. Any questions or concerns should be directed to the Manager of Experiential Learning, Emily Bennett, especially if they involve an unsatisfactory or unsafe work environment which needs to be dealt with in a prompt manner

• Practicum positions are typically internships, research, or other field work opportunities with a strong academic component relevant to the student’s field of study
• Students should expect to work between 100-250 hours per term. The work can be done on-site or remote. When a student is taking other courses, the practicum should be limited to less than 20 hours a week. When a student is only registered for practicum, the number of hours per week may approach 40 hours or full-time work. Positions are typically full-time in the summer and part-time in fall or spring. Full-time student status cannot be maintained if the experience occurs in any semester other than summer and is the only class a student is enrolled.
• Positions can be paid or unpaid, but students who are already working in the field are not normally eligible to use the experience as practicum. Once an internship becomes a practicum, a student cannot return to the company in a future semester and earn co-op credit.
• Work may not begin until the beginning of the term and should be completed before grades are due
• While the school is responsible for building employer relationships and directing them to post positions on Handshake, students are responsible for applying and interviewing for positions. Pitt’s Career Center provides 1:1 resume reviews and mock interviews, as well as employer events and workshops (many times in collaboration with SCI). All Pitt and SCI career-related events are posted in Handshake. There are additional self-guided resources on the SCI Career Services page.

Please keep in mind that it can take 3-4 months to secure an opportunity, so students should plan accordingly.

Once a student secures an offer, they must log into Handshake (via the my.pitt.edu portal) and submit an application by completing the following steps: 

• Navigate to the Career Center menu, click on Experience, and then Submit an Experience
• Select the relevant course that matches the declared program major (INFSCI 2980 for Information Science or TELCOM 2940 for Telecommunications) and follow along closely with its related application guide available on the Experiential Learning Courses page. Failure to include all the required information will result in the application being paused or declined
• Navigate back to the Experience to upload the offer letter and department approved schedule form after clicking Submit Experience; students on an academic appointment must also attach the participation approval email
• Immediately notify the practicum site/supervisor that they will be receiving an email from Handshake to complete a form, and if they do not complete third-party forms, email the Manager of Experiential Learning letting them know
• Please review the Course Learning Agreement PDF located under Attachments in the side column 

The application now goes through a series of approvals: the practicum site (to confirm work details), then the course instructor (to confirm the experience is credit worthy), and then the Manager of Experiential Learning. 

Once the practicum application has been approved by the practicum site and course instructor, a permission code email will be sent by the Manager of Experiential Learning, which will be used by the student to enroll in the appropriate course. Be sure to enroll before the experience begins or at the very latest, before add/drop ends for the semester working. 

Students can check the status of their application at any time in Handshake under the Experiences module and are responsible for following up with their approvers if progress isn’t being made after two weeks. Students can direct any questions they may have to the Manager of Experiential Learning, Emily Bennett. 

Please note that students requiring work authorization must not begin working until an application is approved, they’re enrolled in the course, and a CPT request is processed and approved through OIS. The request requires proof of course enrollment and an offer letter with all the information listed in ‘How to Apply for CPT, Section #2 in this document. 

The practicum application approval process can take up to a month, so please plan accordingly.

Students should apply to practicum with a secured offer at least one semester before they begin working, since the approval process can take up to a month. At the very latest, the application must be approved, and the student enrolled in the practicum course before add/drop ends for the semester working. 

Please note that students requiring work authorization must allow at least 2 weeks for OIS to process their request for CPT. Students must be enrolled in the course before the request can be reviewed.

Students must be enrolled in the 3-credit course when they are working. Be sure to enroll before the experience begins or at the very latest, before add/drop ends for the semester working. 

While working, students on an F-1 visa must be on approved full-time CPT or pre-completion OPT. Please note that full-time CPT authorization cannot extend beyond 12 months or OPT is negated. Students should discuss their plan to co-op with the Office of International Services (OIS) and the Manager of Experiential Learning prior to securing an offer. There is an SCI CPT decision guide that students can review prior to contacting them.

Successful completion of the course involves the following: 

• Students are responsible for completing a midpoint evaluation, as well as a final evaluation (with related reports)
• Practicum site supervisors are expected to complete a final evaluation for their student supervisee
• Both final (student and practicum site) evaluations and reports must be submitted prior to the end of finals week (regardless of the experience end date) to ensure a ‘Satisfactory’ grade 

For a complete list of evaluation questions and report prompts, please view the learning agreement under the relevant course dropdown on the Experiential Learning Courses page. 

Practicum is offered through the Department of Informatics and Networked Systems and is a 3-credit practical experience with a strong academic component that must directly apply to degree requirements. It does not have to be paid, and the employer does not have to officially be part of a more formal relationship, like co-op. Graduate students can request that a full-time internship be considered as one co-op rotation but must seek additional information from the Manager of Experiential Learning prior to securing an offer. Graduate students in DINS are highly encouraged to pursue a co-op as opposed to a practicum. Any students wishing to do practicum will be considered on a case-by-case basis. 

Co-op is an officially recognized program held in conjunction with external industry partners and the university. It provides students with full-time work experience directly related to their field of study. By alternating work and school terms, the program enables students to complement classroom studies with practical experience, technical knowledge, and financial gain. Students must complete at least one semester of full-time work experience and each rotation would only be counted for 1 credit that does not directly apply towards academic degree requirements (meaning this is in addition to your required credits. There are limitations to the number of times students can enroll in co-op based on their degree. It’s a structured and documented outside of the classroom experience that is an officially encouraged educational enhancement to a student’s degree program. 
 

No, this determination must be made in advance of any work done for the employer. Once you have committed to a practicum with an employer, your experience with that employer must remain a practicum. If you have committed to a co-op with an employer, your experience with that employer must remain a co-op.

If an offer has already been accepted as an internship and the student wishes to convert it to a co-op position, the employer must be willing to do so with either a revised job title or be satisfied with the application and evaluations stating it's a co-op.

Given the intensive and time-consuming nature of graduate studies and training, graduate students holding TA, TF, GSR, or GSA appointments are discouraged from seeking employment outside the University. Exceptions may be granted only under exceptional circumstances, and only when the off-campus appointment is essential to the successful completion of the student’s dissertation research. Students interested in requesting an exception should seek approval from their Department Chair who will forward the request to the Dean’s office for final approval.

Practicum must involve a work experience that is related to the degree. Work can be achieved with CPT or pre-completion OPT, but CPT is most common. If working in the fall or spring, additional course enrollment is needed to maintain full-time status. If working in the summer, students pay tuition for the 3 credit practicum course, but no additional courses are necessary to maintain full-time status. If it’s the student’s final semester, work can only be done on a part-time basis, and the student must be enrolled in at least one other course that counts towards degree requirements. Please note that full-time CPT authorization cannot extend beyond 12 months or OPT is negated. Students should discuss their plan to work off-campus with the Office of International Services (OIS) and the Manager of Experiential Learning prior to securing an offer. There is an SCI CPT decision guide that students can review prior to contacting them.

While the school is responsible for building employer relationships and directing them to post positions on Handshake, students are responsible for applying and interviewing for positions. Pitt’s Career Center provides 1:1 resume reviews and mock interviews, as well as employer events and workshops (many times in collaboration with SCI). All Pitt and SCI career-related events are posted in Handshake. There are additional self-guided resources on the SCI Career Services page.